COVID-19 Vaccination Workplace Policy Resources and Proof of Vaccination

Read Public Health's letter of instruction for sports, athletic and recreational fitness facilities.

A COVID-19 vaccination policy can help keep your employees and customers / clients safe and your business open, along with workplace health and safety measures. Niagara Region Public Health recommends that local businesses create vaccination policies for their employees. This information is for:

  • Any workplace or organization that wants to voluntarily create a COVID-19 vaccination policy
  • Businesses that require Ontarians to provide proof of vaccination
  • Organizations mandated by a provincial directive that are looking for additional resources to strengthen their existing policy

Your workplace COVID-19 vaccination policy

Learn about establishing a vaccination policy for your workplace. Key components of a workplace vaccination policy include:

  • Scope and purpose of the policy
  • Actions required for employees
  • Deadlines for compliance with the policy
  • Supports available to meet policy requirements
  • Requirements for unvaccinated employees
  • Consequences of not complying with the policy
  • Privacy considerations
  • Staff contact for questions and providing proof of vaccination
  • Highlighting continued adherence to COVID-19 prevention measures

Get more details on the key components of a workplace vaccination policy.

Review the Ontario Human Rights Commission's statement on COVID-19 vaccine mandates and proof of vaccine certificates.

Resources to support employers

Proof of COVID-19 vaccination in certain settings

The province requires proof of COVID-19 vaccination to access certain higher-risk indoor public settings where face coverings cannot always be worn.

Beginning Jan. 4, 2022, businesses and organizations are required to verify their customer or client's enhanced vaccine certificate with QR code (either digitally or printed) through the Verify Ontario App. Vaccine receipts without a QR code will no longer be valid. Customers or clients must continue to show a piece of government-issued ID that matches the name and date of birth on their vaccination certificate. For more information, review proof of vaccination information for businesses and organizations.

Learn about where you must show proof of vaccination and exemptions.

Instructions for sports, athletic and recreational fitness facilities

On Dec. 2, 2021, Niagara Region Public Health issued a letter of instruction for sports, athletic and recreational fitness facilities under Section 2, Schedule 1 of Ontario Regulation 364/20 under the Reopening Ontario (A Flexible Response to COVID-19) Act. These instructions apply to businesses or organizations that operate indoor areas of facilities within Niagara that are used for sports, athletic and recreational fitness activities.

These instructions require the following:

Effective Dec. 10, 2021 and until these instructions are rescinded.

  • Controlling the capacity in the highest risk areas of these facilities (e.g. change rooms) to facilitate physical distance and reduce the spread of infection

Effective Dec. 25, 2021 and until these instructions are rescinded or the date that Paragraph 4 of Section 2.1(2) under Schedule 1 in Ontario Regulation 364/20 or any similar successor provision which requires proof of being fully vaccinated against COVID-19 when entering these facilities, subject to limited prescribed exceptions is rescinded, whichever is earlier.

  • All persons age 12 and older must have shown proof of vaccination to enter these facilities, unless a person has a valid medical exemption
  • Requiring a vaccination policy for employees of these facilities

The province announced that they will also require proof of vaccination for youth aged 12 to 17 years of age participating in organized sports at recreational facilities, effective Dec. 20, 2021.

For more information, see frequently asked questions on the recreational sport letter of instruction.

Definition of fully vaccinated

A person is fully vaccinated against COVID-19 if they've received:

  • The full series of a COVID-19 vaccine authorized by Health Canada, or any combination of such vaccines (two doses of Moderna, Pfizer-BioNTech, AstraZeneca) or one dose of Janssen (Johnson & Johnson) OR
  • One or two doses of a COVID-19 vaccine not authorized by Health Canada, followed by one dose of a COVID-19 mRNA vaccine authorized by Health Canada OR
  • Three doses of a COVID-19 vaccine not authorized by Health Canada


  • They received their final dose of the vaccine series at least 14 days ago

Frequently asked questions

See frequently asked questions about providing proof of vaccination.

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