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The Regional Clerk is a Statutory Officer of the Regional Corporation. Many duties and responsibilities of the Office flow from the statutory authority assigned to the Regional Clerk.
The Regional Clerk's Office is a communication link between the Regional community, its citizens and taxpayers, and Regional Council. We maintain this link in a number of ways:
They provides administrative, legislative and clerical support to:
The Clerk is the custodian of all corporate records and documents.
The Clerk is the Co-ordinator of the Municipal Freedom of Information and Protection of Personal Privacy Act. If you have a legal right of access to records, which the Region creates and maintains, you may request them from the Regional Clerk's Office.
The Clerk's Office staff prepares agendas and minutes for Regional Council meetings, all Standing Committees, and most advisory and ad hoc committees and task forces that report to Regional Council.
Find out how to speak at Regional Council or one of its committees.
The Regional Clerk's Office staff prepares, and keeps track of, most of the Regional by-laws.
If you need a copy of a bylaw, a report, or a set of minutes, contact the Regional Clerk.
If you want to receive copies of all of these on a regular basis, read about our subscription service.
Meeting rooms in Regional Headquarters may be used (subject to availability) by community non-profit groups.
Contact the Regional Clerk's Office at 905-685-1571 ext. 3221
Members of the public can contact the Clerk's office about an issue using one of the following channels
Send Letters to:
Office of the Regional Clerk
2201 St. David's Road, P.O. Box 1042
Thorold, Ontario L2V 4T7
Letters to the clerk's office must be typed, double-spaced and single sided.
By E-mail:
E-mail the Regional Clerk, Kevin Bain. Reference the specific issue in the subject line of your message.
By Fax:
Send a fax to the Regional Clerk at 905-687-4977. Ensure you reference the specific issues in your letter.